Local Content Archives

Owned by Ashley Sneesby, created
Aug 04, 2021
9 min read

Configuration options for the Hoopla section of the Library System and Location.

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Table of Contents

Local Content Archives Configuration

Go to Pika Configuration and Library Systems from the left sidebar.  

Click the Library Id number, or the Edit link to gain access to the Library Systems page.

Click the Local Content Archive tab.  

Allow Searching the Archive

Allow Searching the Archive is used to allow any searching of the Archive. Once this is enabled, users will see the search source option for ‘Local Content Archive’ in the search source dropdown menu.

 

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Archive Namespace

The Archive Namespace is the definition of the Namespace that is used in Islandora.  Everyone’s content begins with a specific prefix.  If you’re not using Islandora or contributing to the archive and only viewing archive objects, leave this field blank.

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Organization PID for Library

The Organization PID for Library is how we relate the contributor or contributed from Islandora to Pika.  This should be set to the PID for the library within Islandora. If you’re not using Islandora or contributing to the archive and only viewing archive objects, leave this field blank.

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Hide Collections from Other Libraries

The Hide Collections from Other Libraries will allow you to only see your own content.  This will not show any other libraries’ archive content. 

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Collections to Hide

Collections To Hide allows you to hide specific collections.  The collections could be your collections that are still in development or collections from other libraries that are not relevant to your patrons.  To use Collection to Hide, you would enter the PID of the collection you want to suppress. You would enter one collection PID per line. 

Finding Collection PID

To find the collection PID, you must first search for the collection in Islandora.  You would look at the URL for the ID, which is the last part.   You would replace the %3A with a colon (i.e. mesa:veterans).

You would put this information in Collections To Hide. You can also put the PID information in that field as well.

You can also find the Collection PID from the More Details tab located in an accordion under each archive object.

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Objects to Hide

Objects To Hide allows you to hide specific objects.  To use Objects To Hide, enter the PID of the object you want to suppress. Enter one PID per line.

You can find the item PID from the More Details tab located in the accordion under each object.

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Default Viewing Mode for Collections

Default Viewing Mode for Archive Collections (Exhibits) is used when we are looking at a collection. The covers or lists will be displayed on the search results. The covers will be the default mode for most of the archive. The library can set a default mode. The patron can also set their preference, and the browser will remember it. 

Here is an example of the cover mode

Here is an example of the list mode.  You can also hide the covers with the list mode.

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Archive More Details

Archive More Details is a configuration when you are looking at an object. There is an accordian beneath the object that displays the metadata. 

Related Object/Entity Sections Display Mode for sections that are labeled Related Place or Related People.

List Display Tiled Display

More Details Configuration

More Details Configuration are the fields that will display in the accordion beneath an object.  If you do not have these fields set up, you can click on the Reset Archive More Details To Default. The default includes all the available fields.  All the fields will be unchecked to be open by default.  The Add New button will allow you to add more sections.

More Details Configuration fields will appear once the Reset Archive More Details To Default button is clicked.  All the fields will be unchecked to be open by default.  You will need to check the box under the Collapse By Default for the fields you collapsed.  You can Sort the fields by dragging and dropping the double arrow to the order you want the field.  You can also delete any field by clicking on the red circle under Actions.

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Archive Copy Requests

Archive Copy Requests functions allow your patrons to request copies of the archive items.  This only applies to your archive collections.

Allow Request for Copies

The Allow Requests for Copies of Archive Materials feature allows your patrons to request a copy of an item or image.  Clicking on the Request Copy button will bring up a form for them to fill out.  Your library will have to decide on pricing for copies and any usage restrictions.

Archive Request Header Text

The Archive Request Header Text is used in conjunction with the Allow Requests for Copies of Archive Materials.  This text will display at the top of the page to let your patron know information about fees or restrictions associated with the Request Copy.  If no custom text is provided, the default information will be used.

Claim Authorship Header Text

Claim Authorship Header Text is for the Thesis project.  When a patron goes to the record view for a Thesis object, there will be a Claim Authorship button.  When the patron clicks on the Claim Authorship button, they will be directed to a form they need to fill out.  The information on the form can be customized by adding it to the Claim Authorship Header Text.

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Email for Archive Requests

The Email to send archive requests to should include the email address for the staff member who will be receiving requests for archive copies or notices for authorship claims.  The staff member will need to contact the patron or author with additional information.  

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Copy Request Form settings

The library can decide which fields they want to display in the copy request form by choosing Required, Hidden, or Optional from the dropdown menu. Hidden will not display.  Required will not allow patrons to submit the form until that field is filled out.  Optional will allow the patrons to choose if they want to fill out the information in a field. 

The following fields are for the person’s address and phone number. The library can also decide to make the following fields Required, Optional, or Hidden using the dropdown menu. Hidden will not display.  Required will not allow patrons to submit the form until that field is filled out.  Optional will allow the patrons to choose if they want to fill out the information in a field. 

The Format and Purpose fields also have a dropdown menu with Required, Optional, and Hidden choices. The library can also decide to make the following fields Required, Optional, or Hidden using the dropdown menu. Hidden will not display.  Required will not allow patrons to submit the form until that field is filled out.  Optional will allow the patrons to choose if they want to fill out the information in a field. 

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Archive Explore More Bar Configuration

The Explore More sidebar cannot be removed if you are using the Archives.

Archive Explore More Bar Configuration is used to update the Explore More sidebar for Archive objects and exhibits so the sections can be reordered, renamed, and collapsed by default.  You can use the Set Archive Explore More Options To Default to reset or create sidebars. The Add New button allows you to add the explore more section.

Archive Explore More Bar Configuration fields will appear once the Set Archive Explore More Options To Default button is clicked. The Display Name is optional, so it will be blank.  Is Section Open By Default can be checked or unchecked. You can Sort the fields by dragging and dropping the double arrow to the order you want the field.  You can also delete any field by clicking on the red circle under Actions.

Here is an example of the Explore More sidebar with text that was entered by the home library.

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Archive Search Facets

Archive Search Facets control the facet filters that are displayed for archive searches. You can use the Reset  Archive Search Facets To Default to reset or create the archive search facets.  The Copy Library Archive Search Facet will allow you to copy all the facets from another library. The Add New button allows you to add any additional facets.

Archive Search Facets fields will appear once the Reset  Archive Search Facets To Default button has been clicked. You can Sort the fields by dragging and dropping the double arrow to the order you want the field. The Display Name can be changed to something your patrons might understand.  The Sort can be done alphabetically or by the number of results. The Show on Results Page does not affect anything at this time. The Collapse by Default is whether you want the information in the accordion to be open or closed.  The Use More Facet Popup can be used if the results for a facet will be a large number, so the word more will show.  You can also delete any field by clicking on the red circle under Actions.

Here is an example of the Narrow Your Results that displays during an archive search.

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