Digital Archive Upgrade Project Description

Owned by Adam Murray, created
Last updated: Aug 23, 2024 by Brandon Cole
5 min read

Purpose

To upgrade Marmot’s Islandora instance to Islandora 2, make any necessary adjustments in Pika, and involve Marmot members (and selected prospective Digital Archive members) in feedback opportunities on potential configuration settings or Pika development priorities.

Project Goals

  • What measurable or demonstrable outcome should be achieved by the end of the project?

    • We coordinate the project with Born Digital to ensure the success of other project goals.

    • The upgrade to both Islandora servers and all aspects of Pika development should be wrapped up within a specified timeframe.

    • Boulders Digital Archive content and Marmot’s archive content can be surfaced by either interface.

    • Boulder can continue to use a custom Drupal front end for discovery and Marmot can use Pika.

    • Marmot staff feel they have the resources and documentation needed to support the new Digital Archive and Pika’s integration with the Digital Archive.

    • Marmot member staff feel like they have been provided with the support and resources they need to learn how to use the new Digital Archive/Pika’s integration

    • Feedback from existing Marmot members of the Digital Archive about the upgrade project should be positive.

Problems/Goals/Solutions Table

What problems are we trying to solve?

Problem

Goal

Solution/Tasks

Problem

Goal

Solution/Tasks

Current Digital Archives exists on a soon-to-be sunsetted version of Islandora

Digital Archives will exist on Islandora 2

Install Islandora 2

Map metadata used by Pika appropriately

Train library staff on Islandora 2

Pika currently references metadata in legacy Islandora which will be changing

Pika will reference appropriate metadata fields in Islandora 2 for display and functionality in the catalog

Library staff using Islandora legacy for Marmot Digital Archive do not know how to navigate or use Islandora 2

Library staff are comfortable navigating, ingesting, and editing metadata in Islandora 2.

The extent of Pika development required to accommodate the new version of Islandora is unknown.

A plan documenting development requirements is clearly outlined.

Drupal 7 EOL is November 1, 2023 (a core component of Islandora)

To run a version of Islandora that is compatible with newer versions of Drupal (and other core components)

The new version of Islandora may allow for new functionality in Pika, but Marmot staff do not know what new functionalities or possible or desirable by existing or selected potential members of the Marmot Digital Archive.

Marmot members (and selected potential members) have clearly identified their desired priorities for any new functionality.

Involve the Marmot Digital Archive committee and representatives from Boulder and other potential new members in reviewing possible new features.

Boulder and Marmot’s archives sit in separate databases and have to accessed separately.

One unified database that can be scoped or unscoped on demand.

 

Stakeholders

  • Who is impacted by this project?

    • Current and future members who interact or participate in the Digital Archives

    • Boulder

    • Marmot support staff

  • Who determines the success of this project?

    • Digital Archive Committee

    • Boulder Archive Staff

    • Technical Team

    • Support Team

    • Communication Team

  • Who is involved with completing the tasks of this project?

    • Server Team

      • Sean

      • JB

      • Jason

    • Technical Team

      • Pascal

      • CJ

      • Chris

    • Support/Documentation Team

      • Ashley

      • Tammy

      • Brandon

    • Communication Team

      • Ashley

      • Brandon

    • Management Team

      • Adam

      • Sean

      • Brandon

    • Subject Matter Experts

      • Noel Kalenian (Mesa County Public Libraries)

Risks

  • What risks are associated with completing this project?

  • What risks might Marmot or member libraries incur if this project fails?

Milestones Timeline

 

 

 

 

 

 

 

 

 

 

 

 

Working Documents & Resources

Link to important documents relevant to this project.

Digital Archive Project in Jira

Digital Archive Upgrade Roadmap

ISLE Workflow

Contact Information

Meeting Schedules

  • Utilize existing Tuesday all-hands standup for internal project updates

  • Working group meetings will tentatively meet every two weeks

    • Based on need - we won’t really know the workload until we dive in

  • Existing DA committee meetings will have a recurring topic for updates to the broader group

Project Wrap-up

  • What tasks are associated with closing this project?

  • What documentation in the Marmot Knowledge Base, Internal Knowledge Base, or elsewhere needs to be updated?