Extracting selected records with MarcEdit

Owned by Lloyd Chittenden, created
Nov 09, 2021
3 min read

MarcEdit has the ability to pull a group of records you want out of an existing file of MARC records based on a variety of selection criteria.

Table of Contents

Process for extracting records

  • Do not open the file in MarcEditor

  • Start with the main MarcEdit page

  • Go to Tools > Select MARC Records > Extract Selected Records

  • Start by importing the file with the folder button

  • Navigate to the file you want to extract records from

  • It can be a .mrc or .mrk

  • Change to the file extension you are looking for

  • Select your file and click Open

  • Now you can see that the file is ready to be imported

  • First you have to set your Display Field

    • This field will show in the display window, and it will be the field searched for matches

    • Click the button

  • In this case I imported the item record data field from a Sierra export

  • Let’s say you want all the files with a Fort Lewis College location

    • Put the string you are searching for in the Search box

    • You could use regular expressions for this search, but in this case we don’t have to

    • Press the button

  • This box tells how many records have been selected

  • The records with a match in the display field will be checked

  • Click the button to create a new file with those records.

  • You will have the option to remove the selected records from the original file, or leave them

  • Save the new file

  • The result will be a file of full MARC records matching your search criteria

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