Extracting selected records with MarcEdit

MarcEdit has the ability to pull a group of records you want out of an existing file of MARC records based on a variety of selection criteria.

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Process for extracting records

• Do not open the file in MarcEditor

• Start with the main MarcEdit page

• Go to Tools > Select MARC Records > Extract Selected Records

Open

• Start by importing the file with the folder button

Open

• Navigate to the file you want to extract records from

• It can be a .mrc or .mrk

• Change to the file extension you are looking for

• Select your file and click Open

• Now you can see that the file is ready to be imported

• First you have to set your Display Field

  • This field will show in the display window, and it will be the field searched for matches

  • Click the button

• In this case I imported the item record data field from a Sierra export

• Let’s say you want all the files with a Fort Lewis College location

  • Put the string you are searching for in the Search box

  • You could use regular expressions for this search, but in this case we don’t have to

  • Press the button

• This box tells how many records have been selected

• The records with a match in the display field will be checked

• Click the button to create a new file with those records.

• You will have the option to remove the selected records from the original file, or leave them

• Save the new file

• The result will be a file of full MARC records matching your search criteria

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