Patron Record Variable-length Fields (Sierra)

Field Group Tag

Field

Description

Data in Field Entered by

Examples

a

ADDRESS

The patron's primary address. Separate lines with a '$' and no space. Physical notices will be sent to this email address. 

libraries

a5850 Shellmound Way$Grand Junction, CO 81501

h

ADDRESS2

An alternate address for the patron. Separate lines with a '$' and no space. 

General, this is a secondary address if the patron is a part-time resident in the area of the library, a visitor, or a student with another permanent address.

libraries

h67 rue Saint Jaques$75005 Paris, France

c

BIRTH DATE

Variable-length fields used to search for a patron. 

libraries/ Marmot

c01-01-1980

5

BOOKING

Inserted in the patron record of the patron making the booking and the item record of the item being booked. 

system

s

CITY STATE

These fields can be used for statistical reporting or gathering.

libraries

sGrand Junction, CO

z

EMAIL ADDR

The patron's email address. In this field, you can enter multiple email addresses separated by a comma. Depending on your permissions, you can right-click the patron's email address field and email the patron. 

Your site's system administrator may have to configure your workstation's browser to allow the sending of emails.

For information about sending notices by email, see Sending Circulation Notices via Email.

libraries

zpatron@yahoo.com

1

FAMILY ID

Optional system-generated field indicating that the patron belongs to a linked patrons group. 

system

148

y

GRADE LVL

Used by schools. 

libraries/ Marmot

y10

g

Graduation Year

Used by schools and academic libraries. 

libraries/ Marmot

g2020

f

Guardian

For the juvenile card only: Click on Insert Field and select the field which says PARNT/GUAR and enter the parent’s full name.

libraries

f00-000-0000 CO DL Jane Doe

8

HOLD

Holds. Maintained by the system as items are requested by patrons and pages.

system

8P#=116718, I#=1000357, P=12-21-12, NNB=12-25-13 (4 days), RLA =41, NNA=01-31-98, ST=0, TP=b, PU=main

r

Homeroom

Used in conjunction with the Prepared Overdues Report.

libraries/ Marmot

Chosen by individual libraries

j

IIITest

Used by iii for testing.

i

INPUTTER

Used to add the name or initials of the person creating a patron record.

libraries

iZXY or iJane Doe

l

Legal Name

This field is indexed in the name index so you can find the patron by Legal Name or Patron Name.

libraries/ Marmot

iDoe, Abigail

m

MESSAGE

A free text message field. A patron record can contain multiple MESSAGE fields, but only the first one displays when you check out items to the patron. The message pops up every time you open the patron record.

libraries

mThis patron may check out materials from the local history collection.

o

Mobile Phone No.

The patron's mobile phone number is entered when the patron opts in to SMS Alerts.

system

o9706556200

x

NOTE

Free text note. A patron record can contain multiple NOTE fields. The NOTE fields do not display to patrons who view their records.

libraries

xApproved for special collections.

b

P BARCODE

The patron's barcode.

libraries

b11541190038

v

Password Reset

The Password Reset field will contain the date the patron password was last reset.

libraries

vpassword set by patron load

q

Patron Alias

Alias is a custom code decided by individual libraries in the patron records. Libraries can use them for patron privacy on hold shelf slips rather than patron names.

This field creates a custom hold slip for patrons to pick up their holds from a hold self. Contact Marmot to set up this slip for your library.

libraries

q000MAPI

n

PATRN NAME

The name of the patron. Entered as last name, first name. The comma and space are used to reverse the name for notices.

libraries

nDoe, Abby

=

PIN

PINs are case-sensitive Unicode characters with a maximum length of 64 characters. 

The requirements in place for Sierra is at least 6 characters. However, we do suggest that library staff adopt a suggestion structure that follows standard password complexity suggestions.

The PIN cannot contain common trivial patterns. 

For example:

• Consecutively repeating a character three or more times (for example, aaaa, aaaax7gp, x7gp3333.

• Consecutively repeating a set of up to four characters two or more times (for example, abab, abcabc, abcdabcd, ababx7gp, x7gp3434, and words that have repeating letters like banana).

library patrons

=5Brla@A

w

Shoutbomb Notice Preference

Marmot uses Shoutbomb notice. Library staff must add the "shoutbomb notice preference" field to patron records for those who want to use Shoutbomb SMS.

libraries

wv,ws,wvs

• v = voice

• s = SMS

• vs = voice and SMS

u

UNIQ ID

or Unique ID No.

An ID that the library does not issue but wants to associate with the patron; for example, a social security number or student ID.

libraries

u980-45-5555

4

VIRTUAL REC

This field is associated with the virtual item records from INN-Reach/Prospector listed in the INN-Reach tab of a patron’s record.

To view a patron's virtual item:

• Retrieve the patron's record.

• Select the INN-Reach tab.

• Right-click on the item you want to view. The system displays a menu of options.

• Select the View Virtual Item option. The system displays the virtual item record. 

system

e

WEB NOTE

This custom field is set at the global level for all Marmot members. This field has been disabled to not display in the Classic Catalog or the Pika catalog.

libraries

d

ZIP

The field can be used for statistical reporting or gathering.

libraries

d81501

Column

Data Type

Not Null?

Comment

P101

First Name

varchar

false

First name. For non-MARC records, first, and middle names are parsed by searching for the first comma and second space; the string following the first comma and up to the second space is assumed to be the first name.

P102

Last Name

varchar

false

Last name. For non-MARC records, first, and middle names are parsed by searching for the first comma and second space; the string preceding the first comma is assumed to be the last name.

P103 

Middle Name

varchar

false

Middle name. For non-MARC records, first, and middle names are parsed by searching for the first comma and second space; the string following the second space is assumed to be the middle name.

P104

Name Suffix

varchar

false

Name suffix. This field is populated only on systems that use MARC patron records.

P105

Name Prefix

varchar

false

Prefix, or title. This field is populated only on systems that use MARC patron records.

P109

Full Name

varchar

false

Each row of the patron record full name contains a full patron name from a patron record.

P004

Address Addr1

varchar

false

The first line of the patron address.

P005

Address Addr2

varchar

false

The second line of the patron address.

P006

Address Addr3

varchar

false

The third line of the patron address.

P007

Address Village

varchar

false

The village of the patron address. (Used only at UK sites.)

P008

Address City

varchar

false

The city of the patron address.

P009

Address Region

varchar

false

The region of the patron address. (US State or Canadian Province)

P010

Address Postal Code

varchar

false

The postal code of the patron address.

P011

Address Country

varchar

false

The country of the patron address.

P012

Address1

varchar

false

Contact address line 1. This is the physical address to which notices will be mailed.

P013

Address2

varchar

false

Contact address line 1.

P201

Telephone

varchar

false

The patron's primary telephone number. It can be used to search for the patron record.

P202

Telephone2

varchar

false

An alternate telephone number for the patron. It can be used to search for the patron record.

Field Group Tag

Field

Description

Data in Field Entered by

Examples

a

ADDRESS

The patron's primary address. Separate lines with a '$' and no space.

libraries

a5850 Shellmound Way$Longmont, CO 80501

h

ADDRESS2

An alternate address for the patron. Separate lines with a '$' and no space.

libraries

h67 rue Saint Jaques$75005 Paris, France

s

ALIAS

Alias is a custom code decided by individual libraries in the patron records. Libraries can use them for patron privacy on hold shelf slips rather than patron names.

This field creates a custom hold slip for patrons to pick up their holds from a hold self. Contact Marmot to set up this slip for your library.

libraries

q000MAPI

u

CDL/SSN

An ID that the library does not issue but wants to associate with the patron; for example, a Colorado driver’s license or a social security number.

libraries

u980-45-5555

d

DOB

Variable-length fields used to search for a patron. 

libraries/Marmot

c01-01-1980

z

EMAIL ADDR

The patron’s email address. In this field, you can enter multiple email addresses separated by a comma. Depending on your permissions, you can right-click the patron's email address field and send an email to the patron. 

Your site's system administrator may have to configure your workstation's browser to allow sending of email.

For information about sending notices by email, see Sending Circulation Notices via Email.

libraries

zpatron@mailserver.com,patron@yahoo.com

8

HOLD

Holds. Maintained by the system as items are requested by patrons and pages.

system

8P#=116718, I#=1000357, P=12-21-12, NNB=12-25-13 (4 days), RLA =41, NNA=01-31-98, ST=0, TP=b, PU=main

i

LANGUAGE

Used to include the primary language of the patron

libraries

ieng

l

LEGAL NAME

This field is indexed in the name index so you can find the patron by Legal Name or Patron Name.

libraries/Marmot

lDoe, Abigail

!

MARC tag

MARC tag can be used to narrow down a search in Create Lists

libraries

m

MESSAGE

A free text message field. A patron record can contain multiple MESSAGE fields, but only the first one displays when you check out items to the patron. The message pops up every time you open the patron record.

libraries

mThis patron may check out materials from the local history collection.

n

NOTE

Free text note. A patron record can contain multiple NOTE fields. The NOTE fields do not display to patrons who view their records.

libraries

xApproved for special collections.

b

P BARCODE

The patron's barcode.

libraries

b11541190038

g

PARNT/GUAR

For the juvenile card only: Click on Insert Field and select the field which says PARNT/GUAR and enter the parent’s full name.

libraries

f00-000-0000 CO DL Jane Doe

n

PATRN NAME

The name of the patron. Entered as last name, first name. The comma and space are used to reverse the name for notices.

libraries

nSmith, John

=

PIN

The 4- digit numerical code. Typically, the PIN is the last four digits of the phone number, but the patron can set it as any alpha-numeric password.

library patrons

=12ab

c

SCHOOL

Used to list the school associated with the patron.

libraries

cBOULDER HIGH SCHOOL

r

SRP

This field is no longer used.

4

VIRTUALREC

This field is associated with the virtual item records from INN-Reach/Prospector listed in the INN-Reach tab of a patron’s record.

To view a patron's virtual item:

• Retrieve the patron's record.

• Select the INN-Reach tab.

• Right-click on the item you want to view. The system displays a menu of options.

• Select the View Virtual Item option. The system displays the virtual item record. 

system

o

WEST/ADCO

This field is no longer used.