Courtesy Notices (Print Templates)

This documentation covers Sierra Courtesy Notices and how they can be customized with Print Templates.

Table of Contents

1 Notice Explanation
2 Data Elements
- 2.1 Header and Footer
- 2.2 Text Elements
3 Examples
- 3.1 iii Default
- 3.2 Marmot Default
- 3.3 Custom
4 Related Documentation

Notice Explanation

Courtesy Notices are generated by Sierra to let patrons know that their items are almost due. If your library also uses Auto Renewals, the auto-renewal of eligible items is processed by the system when Courtesy Notices are generated via the Notices function. The Courtesy Notices are are configured in the loan rules.

Data Elements

Header and Footer

These elements can only be added to the header and footer area on the print template.

Element Name	Description	Data Source

Element Name	Description	Data Source
Library_Address_Line1_C	The first line of the library’s address.	The Address element in the Branch Addresses table (click on the image to expand).
Library_Address_Line2_C	The second line of the library’s address.	The Address element in the Branch Addresses table (click on the image to expand).
Library_Address_Line3_C	The third line of the library’s address.	The Address element in the Branch Addresses table (click on the image to expand).
Line_Address_Line4_C	The fourth line of the library’s address.	The Address element in the Branch Addresses table (click on the image to expand).
Message_C	The entry from the Text of Circulation Notices table specified in the Courtesy Notice Text Number element of the applicable loan rule.	The LOANRULE fixed-length field in the item record.
Patron_Mobile_Number_C	The patron’s mobile phone number.	The MOBILE PH variable-length field in the patron record.
Patron_Notice_Pref_C	The notification preference indicated by the patron.	The NOTICE PREF fixed-length field in the patron record.
Print_Sequence_C	The ordinal number of this notice in the list of notices printed.	The Sierra system.
Text_Number_C	The number of the Text of Circulation Notices table entry used in the Message_C data library element.	The Text of Circulation Notices table.
Total_Patron_Fines_C	The total amount of all the patron’s current charges.	The Sierra system.

Text Elements

These elements can be added to the body of the print template.

Element Name	Description	Data Source

Element Name	Description	Data Source
Item_Agency	The agency that owns the item.	The AGENCY fixed-length field in the item record.
Item_Author	The title’s author.	The AUTHOR variable-length field in the bibliographic record.
Item_Barcode	The item’s barcode.	The BARCODE variable-length field in the item record.
Item_Bib_Record_Id	The title’s record number.	The record number fixed-length field in the bibliographic record.
Item_Auto_Renewal_Status	Adds the word “RENEWED” to the courtesy notice for an automatically renewed item.	The Sierra system.
Item_Call_Number	The item’s call number.	The CALL # variable-length field in the item record.
Item_Checked_Out_Date	The date and time the item was checked out.	The OUT DATE fixed-length field in the item record.
Item_Checked_Out_Location	The statistics group associated with the login at which the item was checked out.	The OUT LOC fixed-length field in the item record.
Item_Code1	An item code, defined by the consortium.	The ICODE1 fixed-length field in the item record.
Item_Code2	An item code, defined by the consortium.	The ICODE2 fixed-length field in the item record.
Item_Due_Date	The item’s due date.	The DUE DATE fixed-length field in the item record.
Item_Edition	The edition information.	The MARC 250 field in the bibliographic record.
Item_ID	The ordinal number of this item in the list of items in this notice.	The Sierra system.
Item_In_Location	The statistics group associated with the login at which the item was last checked in.	The IN LOC fixed-length field in the item record.
Item_Last_Checkin	The date the item was last checked in.	The LCHKIN fixed-length field in the item record.
Item_Material_Type	The title’s material type.	The MAT TYPE fixed-length field in the bibliographic record.
Item_Message	A code corresponding to a library-defined item message.	The IMESSAGE fixed-length field in the item record.
Item_Note	The first note (the note most recently added) in the item record.	The INT NOTE variable-length field in the item record.
Item_Publish_Date	The date the title was published.	The MARC 260 field in the bibliographic record.
Item_Publisher	Information about the publisher.	The MARC 260 field in the bibliographic record.
Item_Record_Id	The item’s record number.	The record number fixed-length field in the item record.
Item_Title	The item’s title.	The TITLE variable-length field in the bibliographic record.
Item_Total_Checkout	The total number of times this item has been checked out.	The TOT CHKOUT fixed-length field in the item record.
Item_Type	The type of item, as defined by the itype.	The I TYPE fixed-length field in the item record.
Item_Volume	The item’s volume number.	The VOLUME variable-length field in the item record.
Message_Patron	A message to print above the patron’s name and address. The system prints this element only if the patron’s P TYPE matches the type specified in the Notices: Print text above patron name circulation option.	The Text of Circulation Notices table.
Patron_Address_Line1	The first line of the patron’s address.	The ADDRESS variable-length field in the patron record.
Patron_Address_Line2	The second line of the patron’s address.	The ADDRESS variable-length field in the patron record.
Patron_Agency	The agency to which the patron belongs.	The PAT AGENCY fixed-length field in the patron record.
Patron_Barcode	The patron’s barcode.	The P BARCODE variable-length field in the patron record.
Patron_Checked_Out_Number	The total number of items the patron currently has checked out.	The CUR CHKOUT fixed-length field in the patron record.
Patron_Code1	A fixed-length field in the patron record.	The PCODE1 fixed-length field in the patron record.
Patron_Code2	A fixed-length field in the patron record.	The PCODE2 fixed-length field in the patron record.
Patron_Code3	A fixed-length field in the patron record.	The PCODE3 fixed-length field in the patron record.
Patron_Code4	A fixed-length field in the patron record.	The PCODE4 fixed-length field in the patron record.
Patron_Home_Library	The patron’s home library.	The HOME LIBR fixed-length field in the patron record.
Patron_Message	A message in the patron’s account.	The MESSAGE variable-length field in the patron record.
Patron Name	The patron’s name, printed as last name, first name.	The PATRN NAME variable-length field in the patron record.
Patron_Phone_Number	The patron’s primary telephone number.	The TELEPHONE variable length field in the patron record.
Patron_Phone2_Number	An alternate telephone number for the patron.	The TELEPHONE2 variable-length field in the patron number.
Patron_Record_ID	The patron’s record number.	The record number fixed-length field in the patron record.
Patron_Type	The P type associated with the patron.	The P TYPE fixed-length field in the patron record.