Bibliographic Record Suppression Codes (Sierra)
- Tammy Poquette
This document provides an overview of bibliographic suppression display codes for the MLN1 & MLN2 Sierra systems. It should be noted that not all codes are used for suppression purposes.
The desired results of any suppression question determine whether to suppress records. The “Rules for Suppression” contains the logical rules determining whether a bibliographic record is suppressed from display in the public catalog and the Z39.50 server. Since Marmot has two shared Sierra systems (MLN1 & MLN2), suppressing a bibliographic record will affect the display of the bibliographic record in the public catalog for any library with an item attached to it.
MLN1 Bibliographic Suppression Display Codes
The Bibliographic suppression fixed-length field for the MLN1 libraries is labeled SPEC’L USE. The desired result of using a suppression code in the bibliographic record is to keep the record from displaying in the public catalog. The public catalog is the Classic Catalog or Pika Catalog. However, sometimes, these codes are not used for suppression.
Code | Definition | Classic Catalog | Pika Catalog |
- |
| The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
a | Adams State | The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
d | CMC | The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
e | Suppress ORD | The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
f | Durango | The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
g | Eagle | The bibliographic record will be displayed in the Classic Catalog and Pika Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
i | Gunnison | The bibliographic record will be displayed in the Classic Catalog and Pika Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
l | Mesa State | The bibliographic record will be displayed in the Classic Catalog and Pika Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
m | MCP Suppressed | The bibliographic record will not be displayed in any catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
n | Pitkin | The bibliographic record will be displayed in the Classic Catalog and Pika Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
o | Plateau Valley | The bibliographic record will be displayed in the Classic Catalog and Pika Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
p | Prospector Non-Contrib | The bibliographic record will be displayed in the Classic Catalog and Pika Catalog Note: The record will not be displayed in the Prospector catalog. | The bibliographic record will be displayed in the Pika Catalog. |
q | Steamboat | The bibliographic record will be displayed in the Classic Catalog and Pika Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
s | Telluride | The bibliographic record will be displayed in the Classic Catalog and Pika Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
t | Vail | The bibliographic record will be displayed in the Classic Catalog and Pika Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
u | ILL | The bibliographic record will not be displayed in the Classic Catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
v | On the Fly | The bibliographic record will not be displayed in any catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
w | Suppression | The bibliographic record will not be displayed in any catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
x | Delete Code | The bibliographic record will not be displayed in the Classic Catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
y | Reserves | The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
z | Grand County | The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
2 | Bud Suppressed | The bibliographic record will not be displayed in the Classic Catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
3 | Periodical | The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
MLN2 Bibliographic Suppression Display Codes
The Bibliographic suppression fixed-length field for the MLN2 libraries is labeled BCODE3. The desired result of using a suppression code in the bibliographic record is to keep the record from displaying in the public catalog. The public catalog is the Classic Catalog or Pika Catalog. However, sometimes, these codes are not used for suppression.
Code | Definition | Classic Catalog | Pika Catalog |
- |
| The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
c | Suppress ORD | The bibliographic record will not be displayed in the Classic Catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
d | Delete LOC NO+ | The bibliographic record will not be displayed in the Classic Catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
l | Disp LOC NO+NW | The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
m | Mend/Damaged | The bibliographic record will not be displayed in the Classic Catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
n | In Process | The bibliographic record will not be displayed in the Classic Catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
r | Replacement | The bibliographic record will not be displayed in the Classic Catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
s | Suppressed | The bibliographic record will not be displayed in the Classic Catalog. | The bibliographic record will not be displayed in the Pika Catalog. |
w | Withdrawn NO+ | The bibliographic record will be displayed in the Classic Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
z | Display LOC NO+ | The bibliographic record will be displayed in the Classic Catalog Pika Catalog. | The bibliographic record will be displayed in the Pika Catalog. |
Suppressing Bibliographic Records FAQs
What should I do if a cataloged record does not appear in the index?
Sometimes, correcting indexing issues can be done by suppressing and then un-suppressing bibliographic records. While this method may not always solve the issue, it is a helpful starting point.
What will happen if I suppress a bibliographic record that does not have a suppressed item record?
If the bibliographic record has only one attached item, then suppress the bibliographic record. Both the bib and the item will be suppressed from the public catalog.
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