Adding a Message to Item Records (Global Update)

Global Update can be used to add information to records.  In this document, we will add a message to a group of records.  You would use Global Update in conjunction with Create List. 

Table of Contents

Global Update Adding a Message to Item Records Process

Go to the Global Update from the Function drop-down menu.

Open

The Select records screen will appear.  The BIBLIOGRAPHIC box will automatically be checked.  Uncheck this box unless you are viewing Bibliographic records.

Open

Click on the box next to the record type you want to view.  In this example, we are using ITEM. Change Index to Review from the drop-down menu.  With ITEM checked, you will only see lists of items in the pull-down.  To see fields from item records, you must start with a list of items from Create Lists. Note: clicking on one box does not automatically uncheck the other boxes.

Look for the review file by either using the drop-down menu or typing the review file number. Click Search.

Click on the 2.Command input tab.  If the Choose Command Type box does not appear, click the Add button.

This will bring up the Choose Command Type box.  Choose the Insert variable-length field.  Click OK.

The Insert Variable-length Field(New Command) box will appear.  Uncheck the box in front of the MARC field.  

Double-click in the box under the Field Group Tag to bring up the Select Me box menu.  Click on the Message button.  Click OK.

Once you start typing the message in the box under Data, the OK button will become active. Click OK.

Click on the 3. Preview tab.  This will display the message that will appear on each record.  If all the records look good. Click Process. 

The Process Changes box will appear, asking if you want to process the updates to the selected records. Click Yes to proceed, or click No to stop the process.

The Statistics tab will automatically show the Cataloging Global Update Summary. The menu shows the number of records that changed, the number that did not change, and the number that are busy. 

Top of page

Related Documentation