Removing a Message from Item Records (Global Update)

Owned by Tammy Poquette, created
Last updated: Sept 11, 2024
4 min read

Global update can be used to delete information from records.  In this document, we will delete a message from a group of records.  You would use Global Update in conjunction with Create List.

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Removing a Message from the Item Records Process

Go to the Global Update from the Function drop-down menu.

Screenshot of the Global Update function highlighting the dropdown menu.

The Select records screen will appear.  The BIBLIOGRAPHIC box will automatically be checked. Uncheck this box unless viewing or changing Bibliographic records.

Screenshot of the Select Records highlighting the Record Type of Bibliographic.

Click on the box next to the record type you want to change. In this example, we are using ITEM. From the drop-down menu, Change Index to Review.

Note: Clicking on one box does not automatically uncheck the other boxes. You will have to manually uncheck boxes. The checkboxes will limit the drop-down menu review files to the selected type.

In this example, we are looking for a review file we created that contains a message that will be removed from a group of item records.  The default toggle is Barcode. Click Search. This will bring up all the files from that Create Lists review file. 

Note: you can type in the review file number to bring it up faster and click on that review file.

Note: you can change the toggle by going to Tools>Toggle>Item Variable-Length Fields>Message.

This will change the toggle from Barcode to Message so that the message appears on the screen.

Click on the tab labeled 2.Command input.  If the Choose Command Type dialog box does not appear, click on the Add button.

This will bring up the Choose Command Type box.  Choose Delete variable-length field. Click OK.

The next screen will be Delete Variable-length Field (New Command). The Use Displayed Field box is automatically checked.  Uncheck the Use Displayed Field box.  

Next, double-click on the box next to the word Delete. Click on the Message button.  Click OK.

MLN1 Message Fields

MLN2 Message Fields

This will put the m MESSAGE in the Delete box. Type the message in the Data box. You can leave the MARC Tag, Ind 1, and Ind2 with the <any> information. Click OK. 

This will put the Command Delete and the message in the Command line under Action.

 

Next, click 3. Preview from the sidebar.  This will show the information that will be deleted. Double-check to make sure the process will delete the correct information. Click Process.    

The Process Changes box will appear with the message, “Are you sure you want to process updates to selected records?”  Note: This will give you another chance to decide if you want to procedure with removing the message from records.  Click Yes. 

The Cataloging Global Update Summary will show the number of Records Changed, Records w/no Changes, and Busy Records. 

Double-check your work by selecting Select records and clicking the Search button while using the Message toggle. Any record without the specific search criteria will appear blank in the first line. If you have any other messages, they will still be listed.

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