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Course Reserves (Sierra)

Course Reserves (Sierra)

The Course Reserves function can maintain course reserve lists which are groups of items that are required or recommended reading for courses.

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You can use the Course Reserves function to perform the following tasks

  • Add item and bibliographic records to courses. 

  • Change records' reserve status.

  • Remove items and bibs from a course.

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Course Information

Creating a Course

Choose Course Reserves from the Function list.

Choose File | New Record | Course record or click on the New icon.

The Add New Record: New COURSE box will appear.  If you do not have any course record templates created and saved to your preferred templates, you will see the default course as well as a list of every other Marmot member’s course record templates.  Pick a template from the list or learn more about how to create record templates.  Click the Select button.

Depending on the template that is chosen will decide which fields will be automatically populated, and which fields you will need to add information.  Below is an example of the default course template.  You will be prompted to fill in the Begin Date, End Date, Location, Prof/TA, Course, Course note.  If this template does not have all the fields you need, you can use the Insert icon to bring up a list of more choices.  When finished, click on the Save icon.

Note: The course ID and course name both use the Course field. Also, since this is a shared system, you will see everyone’s course records.  It is best to use your library’s 2 or 3 letter code at the end of the course ID or course name (i.e ENG 102 - MLN).

Here is more information about the course record fixed and variable fields.  

Now you are ready to Add Items to the course.

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Deleting a Course

First, all items associated with the course must be removed. Find the course record by Prof/TA or Course.  Click the Search button.  Once the record is on the screen, click on the Edit icon. 

Click on File | Delete Course Record link.  

The Delete record box will appear.  Click Yes.

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Suppressing a Course

When you no longer want a course active in the classic catalog, you will need to change the CCode1 to Suppressed.  Find the course record by Prof/TA or Course.  Click the Search button.  Once the record is on the screen, click on the Edit icon.

Double click on the box next to CCODE1.  Choose the s Suppressed button.  Click OK. Note: here is more information about the fields used in course records

Click the Save and Close Icons.

Double-check your work using the classic catalog for your library.  Here is a search before the course was suppressed.

Here is a search after the course was suppressed.

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Unsuppressing a Course

When you want a course active in the classic catalog, you will need to change the CCode1 from Suppressed to ---.  

  1. Find the course record by Prof/TA or Course.  Click the Search button.  Once the record is on the screen, click on the Edit icon.

Double click on the box next to CCODE1.  Choose the - --- button.  Click OK. Note: here is more information about the fields used in course records

Click the Save and Close Icons.

Double-check your work using the classic catalog for your library.  Here is a search before the course was unsuppressed.

Here is a search after the course was unsuppressed.

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Course Reserve Record Information

Adding an Item to a Course

Find the course record by Prof/TA or Course.  Click the Search button.  Once the record is on the screen, click on the Add Items button.

A box will appear with the words Place item/bib on reserve followed by the course ID.  You can scan the barcode of the item you want to place on reserve.  You can also type the barcode and use the Search button.  You can also use the drop-down menu to find the item by other methods.  

This will highlight the item and make a few buttons active.  Click on the Add Selected Item(s) button.

The Course Reserve Settings will appear.  The settings will choose the location and item type from the record.  It will also add the Active until the date from the course.  Click OK.  (See Changing or Defining a Course Reserve Setting for more information).

Optional: you can use the Display course name as call number to add that information to the record.  This will add a second call number that will display in the record.

This will add the item to the course.  If you click on the box next to the title, the Remove Items and Change Status button will become active.  You can also see the status of the items as Active.

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Adding a Library Owned Item to a Course

Find the course record by Prof/TA or Course.  Click the Search button.  Once the record is on the screen, click on the Add Items button.

Scan or type the barcode of the library item you would like to place on reserve. The item will be highlighted.  Click on the Add Selected Item(s) button. 

The Course Reserve Setting box will appear.  It will show the current location and item type associated with the item record.  You can make the changes either on the item record before placing it on reserve, or on the Course Reserve Setting box.  The Item status is added from the course information. Click the OK button once the location and item type are correct. (See Changing or Defining a Course Reserve Setting for more information)

The library item will be added to the course.

If you want to check your work, you can right-click to bring up the Copy box.  Click on the View bib and Item(s) link.

This will open the item record.  You can see the Location and IType to make sure they are correct.