Time to Reshelve Table (Admin>Parameters>Circulation - Sierra)

Owned by Tammy Poquette, created
Last updated: Apr 15, 2024
3 min read

This documentation explains the functionality and the data elements of the Time to Reshelve table.

Table of Contents

Time to Reshelve Table Overview

You can contact the Marmot Help Desk for help if you cannot view this table.

View the Time to Reshelve Table by going to Admin, Parameters, Circulation, Time to Reshelve in Sierra

The Time to Reshelve table contains alternate STATUS values to display in the MLN1 WebPAC/Classic Catalog and the MLN2 WebPAC/Classic Catalog for newly created and recently checked-in items.

It also specifies the amount of time the alternate status message should display. For example, you can use the Time to Reshelve table to display a status of "New Arrival" for 72 hours after item creation and a status of "Recently Returned" for 12 hours after check-in. This gives library staff time to shelve the items and prevents patrons from looking for items that might not yet be on the shelf.

The Time to Reshelve is also used by the Pika Catalog to override the status displayed in the catalog for recently checked-in items.

Functionality Information

When viewing the Time to Reshelve table, note the following:

Maximum Number of Entries

  • The Time to Reshelve table can contain a maximum of 400 entries.

Table Read Top to Bottom

  • The system reads the Time to Reshelve table from top to bottom. General entries (such as those that contain wildcards) should appear lower in the table than more specific entries. Two entries for the same location will display one for the newly created items and one for recently checked-in items, the entry for recently checked-in items should be above the entry for newly created items. Otherwise, the system displays the message for newly created items for the full amount of time specified, even if the item is checked out and back in during that time.

Applies to Available Items Only

  • The system displays status messages from the Time to Reshelve table only for items with a STATUS of '-' (AVAILABLE), not for checked-out items or items with other STATUS values.

Requires Updating of LCHKIN Field

  • The system uses the value of the LCHKIN field in the item record to determine when the item was last checked in.

Data Elements

Entries in the Time to Reshelve table contain the following data elements:

Tip: highlight the entry and click on the View icon to see the Time to Reshelve information. Marmot will add entries for you. Contact Marmot staff if you need a new entry or any edits to existing entries.

Element

Description

Element

Description

Location

The location to which the entry applies, from the LOCATION field in the item record. Possible values include a location from the Branches table or a wildcard code (either ????? or * ) to represent all locations. You can also have the first few letters and ??? to cover all the locations for that library (for example, “be???”).

Note that wildcard truncation of location codes is not supported (for example, "be*" is not a valid code).

HHH:MM

The length of time, in hours and minutes, to display the message.

Entries for recently checked-in items will be in the form hh:mm, hhh,mm, or hhh:m, where 'h' represents hours and 'm' represents minutes. The system obtains the check-in time from the LCHKIN field in the item record. For example, to display an alternate status message for 12 hours after checkin, enter 12:00.

Entries for newly created items will be in the form nhh:mm, nhh:mm, or nhhh:mm, where 'n' specifies new items, 'h' represents hours, and 'm' represents minutes. The system obtains the creation date from the CREATED field in the item record.

Note that for newly created items, the system calculates the number of hours to display the message from 4:00 a.m. of the day the item was created. For example, to display an alternate status message for three days after item creation, enter n72:00.

Message

A message (up to 80 characters) to display for available items that match the criteria specified in the Location and HHH:MM elements.

Top of page