The following table describes the variable-length fields in order records.
Table of Contents
Variable-length fields contain data that is usually alphanumeric. Variable-length fields are repeatable within a record. These fields can be repeated within a single record.
Order Records Variable-Length Fields for MLN1 & MLN2 Libraries
Order Record Fields | |||
Field | Description | Field Group Tag or Default MARC Tag | Limits |
Blanket PO (MLN2) Blanket PO Number (MLN1) | Blanket purchase order numbers are used to group order records with the same blanket order number during purchase order printing and invoicing. | u p | Maximum 10,000 characters |
FOR CURR or Foreign Currency | The optional feature allows entering orders or invoices in a foreign currency. Linked to the fixed-length field EPRICE. You do not usually edit this field directly; it is changed as invoices and orders in foreign currencies are entered. | x | N/A |
IDENTITY | Free text note, used to distinguish between order records. | i | Maximum 10,000 characters |
INT NOTE or Internal Note | A system-generated note; you can also enter free text in this field. As free text, an INT. NOTE is most commonly used in reference to the fixed-length RACTION field. For example, a value in the RACTION field could refer to special handling instructions described in the z field. An INT. NOTE is automatically generated when an order is claimed or when some action is taken while the order is being reviewed for claiming. This note is linked to the fixed-length field CLAIM. | z | Maximum 10,000 characters |
NOTE | Free text note. | n | Maximum 10,000 characters |
ISBN Pick | This field contains the following elements:
You can insert an ISBN from the bibliographic record into the order record by using the Pick ISBN dialog when you create the order record. The selected ISBN is stored in the ISBN Pick field of the order record. The ISBN in the ISBN Pick field is used for orders sent electronically and multiple title format print purchase orders. For printed purchase orders not in the multiple title format, the system uses the first ISBN from the bibliographic record attached to the order record. Subfield b in this field contains the date and time that either the:
The timestamp appears after the optional ISBN. If your organization already uses the b tag for another purpose, contact Innovative to associate a different tag with ISBN Pick. | b | Valid ISBN. For subfield b, month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy) and time (24 -hour clock). Maximum 10,000 characters. |
TICKLER (MLN1) TICKLER (MLN2) | Information for email reminders specific to a single order record. Information in this field can include:
| k g | Maximum 10,000 characters Note that the header, which is sent as the reminder, is limited to 1,103 characters. |
TICKLERLOG (MLN1) TICKLERLOG (MLN2) | Information from email reminders (ticklers), indicating when the reminder was sent and its content. This field includes the following information:
| u t | Maximum 10,000 characters |
VEN ADDR or Vendor Address | This field, if it exists, always prints on the purchase order (PO) as the vendor's address. It is required if the code in the VENDOR field is "NONE." However, it also overrides the ADDRESS1 variable-length field in the vendor record when the code in the VENDOR field is something other than "NONE". (ADDRESS1 in the vendor record is the address associated with the VENDOR code when you create a vendor record.) Use VEN ADDR when either:
The field must be formatted so that the address will fit properly on the PO, cancellation, and order claim forms: 4 or 5 lines of up to 28 characters each, with line breaks represented by a '$' and no space. See also VEN ADDR in the holdings/check-in record. | q | Maximum 200 characters. Divided into up to 5 lines of 28 characters on the purchase order. |
VEN TITL # or Vendor Title No. | Vendor Title Number. The vendor's identification number for this title; also called the Vendor ID #. This information can be automatically updated with the Serials Invoice Interface. Vendors can transmit their unique Vendor ID # as part of the invoice. | f | Maximum 10,000 characters |
VEN NOTE or Vendor Note | Free text note for vendor order information. This note can be used to pass along cataloging/processing details for materials that are not preprocessed by a vendor. | v | Maximum 10,000 characters |
MLN1 Specific Order Records Variable-Length Fields
Field | Description | Field Group Tag or Default MARC Tag | Data in Field Entered by | Limits |
FLC OLD# | This field contains old order record numbers for Fort Lewis College | i | Marmot | Maximum 10,000 characters |
FLC Fund | This field contains information about the funds used to purchase an item for Fort Lewis College. | c | Marmot | Maximum 10,000 characters |
REQUESTOR | Free text note identifying requester of item. | r | Marmot | Maximum 10,000 characters |
SELECTOR | Free text note identifying selector of item. | s | Marmot | Maximum 10,000 characters |
Donor | This field is used to store the name of the donor. | d | Marmot | Maximum 10,000 characters |
Purchase # | This field stores the purchase order number for the item. | l | Marmot | Maximum 10,000 characters |
MLN2 Specific Order Records Variable-Length Fields
Field | Description | Field Group Tag or Default MARC Tag | Data in Field Entered by | Limits |
MESSAGE | Free text message that displays in a pop-up dialog whenever the order record is viewed, including during invoice creation. | y | Marmot | Maximum 10,000 characters |
ADDRESS | This field, if it exists, lists the vendor's address. | a | Marmot | Maximum 10,000 characters |
CANCL NOTE | This field includes a note if the order has been canceled. | c | Marmot | Maximum 10,000 characters |
REF NOTE | Free text note for vendor order information. | d | Marmot | Maximum 10,000 characters |
ENTERED BY | This is the name of the person who created the order record. | e | Marmot | Maximum 10,000 characters |
CHILD NOTE | Free text note for vendor order information. | h | Marmot | Maximum 10,000 characters |
FREQ NOTE | Free text note for vendor order information. | i | Marmot | Maximum 10,000 characters |
PROC NOTE | Free text note for vendor order information. | k | Marmot | Maximum 10,000 characters |
CITY PO# | This is the PO# used for any library housed in a city building. | l | Marmot | Maximum 10,000 characters |
ICODE 1 | Your library chooses the number listed in this field. | m | Marmot | Maximum 10,000 characters |
ORD SNT BY | This field displays the person who purchased the order. | o | Marmot | Maximum 10,000 characters |
PUB REL DA | Free text field for vendor order information. | p | Marmot | Maximum 10,000 characters |
REVIEWED | This field contains the name of the person who reviewed the order record. | r | Marmot | Maximum 10,000 characters |
RECOMMEND | This field contains the name of the person who recommended the item to be purchased.. | s | Marmot | Maximum 10,000 characters |
CAT NOTE | Free text note for vendor order information. | w | Marmot | Maximum 10,000 characters |