2022-09-16 FLC Transition Meeting notes

Project information consolidation

everyone

• Need to add support setup for other Marmot staff as a task to the project

  • Admin task to create

Kick off agenda & FLC Board agenda

• https://marmot-support.atlassian.net/l/cp/X8fz21LM

• https://marmot-support.atlassian.net/l/cp/aEF1Vxh5
  
  

Scheduling working groups

• Circulation: Brandon.

  • Doodle poll for first meeting; deciding future dates during first meeting.

• Cataloging: Lloyd.

  • Doodle poll for first meeting; deciding future dates during first meeting

• Pika admin: Ashley.

  • Doodle poll for first meeting; deciding future dates during first meeting.

• eContent: Adam/Tammy.

• Trainers: Tammy.

  • Doodle poll for first meeting; deciding future dates during first meeting.

• Finance: Adam.

  • Meeting not required immediately. Doodle poll for first meeting to be held in November/December

• HR: Adam/Sean.

  • Finalize list of employees for all-points inclusion, Help Desk access, etc.

  • Doodle poll for first meeting; determine if future meetings are required

Project overview page design

• Adam added Vendor Contracts page

Beth on retainer hours?

• FLC would like to maintain a balance of funds at CLiC to pay Beth for any consulting work she would do in this transition. Can we provide them an estimate of how many hours they should plan for?

  • 12 hours

Subject/working groups management and needs

• One parent section for each working group

• Meeting Notes

• Home Page

  • Contact email for working group and individuals

  • Regular meeting dates

  • Documents

• Goal: to have the separate working group pages minimally populated in time for the kick off meeting

Developer involved in some migration activities more formally

• add a developer to the working group - probably Chris because he has been working on their new Ubuntu server.

• Ashley, Brandon, Chris, and Sean need to meet in the next couple of weeks to discuss domains and redirects resulting from the new server.