2022-09-02 FLC Transition Meeting notes

Project information consolidation

• Getting everyone caught up on any meetings, discussions, actions for Flatirons that have relevance to the project or our strategy for the migration

• Cataloger group issue

• Issues re: requests to add FLC staff to help desk willy-nilly

  • Sean doing the groundwork to get the organizations added to the Help Desk

Assigning tasks & establishing due dates

https://marmot-support.atlassian.net/jira/software/c/projects/FT/boards/20?atlOrigin=eyJpIjoiNzUyZmY0ZDlmZGYxNDc5NGJhODEwYzIwZGIzNjRkMGEiLCJwIjoiaiJ9

Communication methods

• Establishing email groups

  • https://docs.google.com/spreadsheets/d/16LNOsa4L8FuyCRsri9YIKsLokOPsKbglrGxU81ue8ko/edit?usp=sharing

  • Function-specific email groups

  • “FLC All-points” email group

• Workgroup meeting best practices

  • Communicating agendas before hand

    • Make sure any decisions you expect to make are included

  • Making sure all voices are heard

  • Marmot as the meeting facilitator

• Project update reports

  • FLC Board wants monthly updates

  • Use a google form/spreadsheet for “parking lot questions”

  • Use biweekly internal meetings to prepare update reports and address parking lot questions

• Other needs?

Communication planning

• Timeline:

  • Adam will send an introductory all points email

  • Schedule a project kick off meeting to share working groups, project details, and tentative timelines. Provide a clarification on Marmot’s directions/goals. Also to take questions the broader group might have.

  • Schedule working groups

• Talking points for CALCON booth

  • https://docs.google.com/document/d/1_vSeIsDkI3Tp4cyu1RjTHqrYgkxaIsmS0OnKeqhjwdo/edit?usp=sharing