FLC Transition: Epics, Milestones (Stories), & Tasks
The transition of the six Flatirons libraries into Marmot voting members consists of 4 “epics.” Each epic is populated by milestones and tasks associated with each milestone.
Epic 1: Sierra & Pika Configurationshttps://marmot-support.atlassian.net/browse/FT-1
Epic 2: Vendor Contracts
Milestone & Task Summary | Duration | Start Date | End Date |
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Identify transitioning contracts |
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Finalize list of eResources |
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Finalize list of Operational Contracts |
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Collect existing contract info and documents |
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Finalize which contracts will transition to Marmot |
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Transition contracts |
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Collect vendors' contact info |
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Create project tasks for each contract/vendor |
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Contact each vendor to initiate transition |
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Document contracts |
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Contract termination dates |
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Contract transition date |
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Pro-rated fees for syncing contract terms |
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Schedule of payments/repayments |
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Epic 3: Administrative Tasks
Milestone & Task Summary | Duration | Start Date | End Date |
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Cluster Naming and Impacted services |
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Library/Marmot member agreements |
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Boulder |
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Broomfield |
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Lafayette |
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Longmont |
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Louisville |
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Loveland |
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Determine desired billing cycles |
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Basic setup steps for new members |
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Marmot Help Desk accounts |
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Marmot Help Desk locations |
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Populate list of roles |
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Addition to Marmot website & Tableau locations |
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Membership in Marmot committees |
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Marmot-wide CAL institutional memberships |
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KnowBe4 |
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All points and other email lists |
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Google Content |
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Google Workspace Admin |
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Google Drive content |
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Other Accounts |
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GoDaddy Domain account |
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Global Industrial (Red Bins) |
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Zoom account (decommission) |
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Epic 4: Communication
Milestone & Task Summary | Duration | Start Date | End Date |
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Current Marmot members |
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Initial announcement |
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Successful transition announcement |
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FLC Directors & Board |
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Marmot Orientation |
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Council 2023 dates & location |
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Weekly project updates |
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FLC Staff |
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Townhalls scheduled |
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FLC Patrons |
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Announcement to patrons |
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Marmot Staff |
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Project updates |
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Allied Organizations |
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Alliance |
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CLiC |
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State Library |
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