Use Existing Search (Create Lists)
Use Existing Search can be used to change the search terms, add additional search terms, or rerun a search in a larger review file.
Use Existing Search
First, a review file must already be created for this process to work. See How to Create a Review File to start the original search.
Go to Create Lists from the Function drop-down menu.
Highlight the review file. Note: if the original review file needs to remain unchanged, this process can be done using an empty review file.
Click Search Records.
There will be a warning message that you are about to overwrite the contents. Click Yes.
Note: if using an empty review file this message will not appear.
Click Use Existing Search.
This will bring up the list of review files. Highlight the review file. This will show the search that was used for this review file. It will also make the Use button active. Click Use.
Note: if the selected query used a Range to search, the record number range will be copied as it was in the existing file. To quickly refresh or change this information, change from Range to Review and then back to Range again.
This brings up the original search. The Insert line and Append Line will be grayed out.
To add more search terms to the review file, click on one of the lines. This will make the Insert Line and Append Line buttons active. More search terms can be added by clicking on Insert Line or Append Line. To change any search terms click on the line, and double click on the box under the search term to bring up options to change any type, field, condition or value.
After entering new search terms or changing a search term, click Search to start the new search.
To find the review file, you might need to change Empty to Complete in the dropdown menu. Finding the review file can be done by File, Name, Login, or Created [date/time]. Highlight the review file to view it. Double click on the file or click on Show Records to view all the items in the review file.
Review File Clean-up
If a new review was used, please remember to go back and empty the original review file that is no longer needed.
Related Documentation
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Re-run Existing Query or Edit Existing Query for Create Lists (Sierra) (Marmot Knowledge Base)
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Saved Searches (Create Lists) (Marmot Knowledge Base)
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System Generated Review Files (Create Lists) (Marmot Knowledge Base)
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In Transit Too Long Report and Create Lists Import Barcodes (Sierra) (Marmot Knowledge Base)
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User Generated Macros (Sierra) (Marmot Knowledge Base)
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Saved Searches, Saved Sorts, Saved Lists and Saved Exports (Create Lists) (Marmot Knowledge Base)
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Guidelines (Create Lists) (Marmot Knowledge Base)
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Sorting a Review File and Saving a Sort (Create Lists) (Marmot Knowledge Base)
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Check Out (Circulation Desk) Item on the Fly (Sierra) (Marmot Knowledge Base)
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Removing Duplicate Records in a Review File (Create Lists) (Marmot Knowledge Base)
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Create a list using ISBNs (Marmot Knowledge Base)
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Remove Records from a Review File (Global Update) (Marmot Knowledge Base)
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Patron Record Fixed Length Field Definitions (Sierra) (Marmot Knowledge Base)
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Patron Record Property Fields Definitions (Data Fields, Holds, Fines & Bookings) (Create Lists) (Marmot Knowledge Base)