Patron Record Fixed Length Field Definitions (Sierra)
The following information describes the fixed-length fields found in patron records.
Table of Contents
Patron Fixed Length Fields
Numbers are associated with the Fixed Fields when choosing a Field for Create Lists
MLN1 Libraries Patron Fixed-Length Fields
Field Number | Field Short Label | Description |
|---|---|---|
43 | EXP Date | The expiration date of the patron's borrowing privileges. |
44 | PCODE1 | Your library chooses this field. Commonly used as statistical category fields. |
45 | PCODE2 | Your library chooses this field. Commonly used as statistical category fields. |
46 | PCODE3 | Your library chooses this field. Commonly used as statistical category fields. |
47 | P TYPE | The type of patron. Used to define groups of patrons that may have different borrowing privileges. |
48 | TOT CHKOUT | A count of the total number of items the patron has checked out. |
49 | TOT RENEW | This is the total number of times an item has been renewed. |
50 | CUR CHKOUT | This is the last check out date for an item. This is updated during check in. |
51 | BIRTH DATE | Optional field containing the birth date of the patron. Listed as month-day-year (mm-dd-yy or mm-dd-yyyy). |
53 | HOME LIBR | The code for the patron's home library. |
54 | PMESSAGE | A code corresponding to a library-defined patron message. A value in this field causes the system to display the corresponding message text when the patron attempts to check out, renew, or hold an item. Do not remove the "NO MESSAGE" value from the table of valid codes and definitions; you cannot remove messages if you delete the "NO MESSAGE" value. |
55 | HLODUES (Highest Overdues) | The highest level of overdue notice (1 = first overdue, 2 = second overdue, etc.) among all overdue notices recently sent to the patron. The Highest Level Odue element specifies the maximum number of notices a patron can receive before the patron is blocked. This field is for system use and is not a real-time indicator of a patron's overdue levels. The number increases when a patron receives an overdue notice, but it does not decrease when overdue items are returned. Instead, when a patron attempts to perform a transaction (such as checking out an item or placing a hold), the system checks the value of this field against the # OVERDUE field in each item checked out to the patron. If the value in the HLODUES field does not match the highest value in the # OVERDUE field, the system resets the HLODUES field. |
56 | MBLOCK | Manual patron block. A value in this field prevents the patron from checking out items. The values of this field represent various common reasons a patron might be blocked. Do not remove the "NO BLOCK" code; you cannot unblock patrons if you delete the "NO BLOCK" code. |
95 | CL RTRND (Claims Returned) | Count of the number of items the patron has "claimed returned." |
96 | MONEY OWED | The amount of money the patron owes in fines and charges. |
102 | CUR ITEMA (Current Item) | Total number of items the patron currently has checked out from library-defined categories A, B, C, and D. Libraries can restrict the number of items a patron is allowed to check out from one of four library-defined categories. |
103 | CUR ITEMB (Current Item) | Total number of items the patron currently has checked out from library-defined categories A, B, C, and D. Libraries can restrict the number of items a patron is allowed to check out from one of four library-defined categories. |
124 | CUR ITEMC (Current Item) | Total number of items the patron currently has checked out from library-defined categories A, B, C, and D. Libraries can restrict the number of items a patron is allowed to check out from one of four library-defined categories. |
125 | CUR ITEMD (Current Item) | Total number of items the patron currently has checked out from library-defined categories A, B, C, and D. Libraries can restrict the number of items a patron is allowed to check out from one of four library-defined categories. |
126 | PCODE4 | Your library chooses this field. Commonly used as statistical category fields. |
158 | PAT AGENCY | The AGENCY (MLN1) to which the patron belongs. |
163 | CIRCACTIVE | The most recent date when one of the following circulation activities was performed for or by the patron:
Note: the OverDrive API views the patron information with the Patron API for verification and does update the patron’s circactive date. |
263 | LANG PREF | Preferred language for notices. Lang Pref (Language Preference) At multilingual sites, the Preferred Patron Language feature enables you to assign a preferred language in the LANG PREF field of the patron record. You can then generate certain types of circulation notices in a patron's preferred language. This works in conjunction with the Notice Preference. If your Spanish-speaking patrons would prefer to have their email notices in Spanish instead of English, you will need to work with Marmot’s User Services Manager to set up these notices. Libraries must be able to translate their notice information from English to Spanish. |
268 | Notice Preference | The notification preference for each patron (Email, Print, Phone). |
270 | Total Registrations | Used for the program registration. Marmot no longer has this product. |
271 | Total Programs Attended | Used for the program registration. Marmot no longer has this product. |
297 | Waitlists on Record | Used for the program registration. Marmot no longer has this product. |
81 | RECORD # | The record number associated with the patron. |
83 | CREATED | Date the record was created. |
84 | UPDATED | Date of the last update to the record. The system updates this field any time the record is edited or involved in a transaction. |
85 | REVISIONS | Number of revisions to the record. |
MLN2 Libraries Patron Fixed-Length Fields
Field Number | Field Short Label | Description |
|---|---|---|
43 | EXP Date | The expiration date of the patron's borrowing privileges. |
44 | RESIDENCY | The residency code is for statistical purposes and it should match the mailing address the patron provided to the library staff. |
45 | PCODE2 | Your library chooses this field. Commonly used as statistical category fields. |
46 | BIRTHYEAR | You would choose the birthyear for your patron from a prepopulated list. |
47 | P TYPE | The type of patron. Used to define groups of patrons that may have different borrowing privileges. |
48 | TOT CHKOUT | A count of the total number of items the patron has checked out. |
49 | TOT RENWAL | This is the total number of times an item has been renewed. |
50 | CUR CHKOUT | This is the last check out date for an item. This is updated during check in. |
51 | BIRTH DATE | Optional field containing the birth date of the patron. Listed as month-day-year (mm-dd-yy or mm-dd-yyyy). |
53 | HOME LIBR | The code for the patron's home library. |
54 | PMESSAGE | A code corresponding to a library-defined patron message. A value in this field causes the system to display the corresponding message text when the patron attempts to check out, renew, or hold an item. Do not remove the "NO MESSAGE" value from the table of valid codes and definitions; you cannot remove messages if you delete the "NO MESSAGE" value. |
55 | HLODUES (Highest Overdues) | The highest level of overdue notice (1 = first overdue, 2 = second overdue, etc.) among all overdue notices recently sent to the patron. The Highest Level Odue element specifies the maximum number of notices a patron can receive before the patron is blocked. This field is for system use and is not a real-time indicator of a patron's overdue levels. The number increases when a patron receives an overdue notice, but it does not decrease when overdue items are returned. Instead, when a patron attempts to perform a transaction (such as checking out an item or placing a hold), the system checks the value of this field against the # OVERDUE field in each item checked out to the patron. If the value in the HLODUES field does not match the highest value in the # OVERDUE field, the system resets the HLODUES field. |
56 | MBLOCK | Manual patron block. A value in this field prevents the patron from checking out items. The values of this field represent various common reasons a patron might be blocked. Do not remove the "NO BLOCK" code; you cannot unblock patrons if you delete the "NO BLOCK" code. |
95 | CL RTRND (Claims Returned) | Count of the number of items the patron has "claimed returned." |
96 | MONEY OWED | The amount of money the patron owes in fines and charges. |
102 | CUR ITEMA (Current Item) | Total number of items the patron currently has checked out from library-defined categories A, B, C, and D. Libraries can restrict the number of items a patron is allowed to check out from one of four library-defined categories. |
103 | CUR ITEMB (Current Item) | Total number of items the patron currently has checked out from library-defined categories A, B, C, and D. Libraries can restrict the number of items a patron is allowed to check out from one of four library-defined categories. |
124 | CUR ITEMC (Current Item) | Total number of items the patron currently has checked out from library-defined categories A, B, C, and D. Libraries can restrict the number of items a patron is allowed to check out from one of four library-defined categories. |
125 | CUR ITEMD (Current Item) | Total number of items the patron currently has checked out from library-defined categories A, B, C, and D. Libraries can restrict the number of items a patron is allowed to check out from one of four library-defined categories. |
126 | PCODE4 | Your library chooses this field. Commonly used as statistical category fields. |
158 | PAT AGENCY | The AGENCY (MLN1) to which the patron belongs. |
163 | CIRCACTIVE | The most recent date when one of the following circulation activities was performed for or by the patron:
Note: the OverDrive API views the patron information with the Patron API for verification and does update the patron’s circactive date. |
263 | LANG PREF | Preferred language for notices. Lang Pref (Language Preference) At multilingual sites, the Preferred Patron Language feature enables you to assign a preferred language in the LANG PREF field of the patron record. You can then generate certain types of circulation notices in a patron's preferred language. This works in conjunction with the Notice Preference. If your Spanish-speaking patrons would prefer to have their email notices in Spanish instead of English, you will need to work with Marmot’s User Services Manager to set up these notices. Libraries must be able to translate their notice information from English to Spanish. |
268 | Notice Preference | The notification preference for each patron (Email, Print, Phone). |
81 | RECORD # | The record number associated with the patron. |
83 | CREATED | Date the record was created. |
84 | UPDATED | Date of the last update to the record. The system updates this field any time the record is edited or involved in a transaction. |
85 | REVISIONS | Number of revisions to the record. |
Related Documentation
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Delete a Patron Record (Sierra) (Marmot Knowledge Base)
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Editing a Patron Record (Check Out (Circulation Desk)) (Sierra) (Marmot Knowledge Base)
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Save and Load Change Commands (Global Update) (Marmot Knowledge Base)
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Remove Records from a Review File (Global Update) (Marmot Knowledge Base)
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Patron Record Fixed Length Field Definitions (Sierra) (Marmot Knowledge Base)
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Clearing Count Use Numbers from Item Records (Global Update) (Marmot Knowledge Base)
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Merging Duplicate Patron Records (Sierra) (Marmot Knowledge Base)
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Delete Records Function (Sierra) (Marmot Knowledge Base)
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Change Patron Expiration Date (Global Update) (Marmot Knowledge Base)
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Adding a Message to Item Records (Global Update) (Marmot Knowledge Base)
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View Review File Information (Global Update) (Marmot Knowledge Base)
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Command Type Fields (Global Update) (Marmot Knowledge Base)
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Service/Topic and Roles Label Key (Marmot Knowledge Base)
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Patron Record Variable-length Fields (Sierra) (Marmot Knowledge Base)
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Editing an Item Record - Search/Holds Function (Sierra) (Marmot Knowledge Base)