The transition of the six Flatirons libraries into Marmot voting members consists of 4 “epics.” Each epic is populated by milestones and tasks associated with each milestone.
Epic 1: Sierra & Pika Configurations |
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Milestone & Task Summary | Duration | Start Date | End Date |
|---|---|---|---|
Identify transitioning contracts | |||
Finalize list of eResources | |||
Finalize list of Operational Contracts | |||
Collect existing contract info and documents | |||
Finalize which contracts will transition to Marmot | |||
Transition contracts | |||
Collect vendors' contact info | |||
Create project tasks for each contract/vendor | |||
Contact each vendor to initiate transition | |||
Document contracts | |||
Contract termination dates | |||
Contract transition date | |||
Pro-rated fees for syncing contract terms | |||
Schedule of payments/repayments |
Milestone & Task Summary | Duration | Start Date | End Date |
|---|---|---|---|
Cluster Naming and Impacted services | |||
Library/Marmot member agreements | |||
Boulder | |||
Broomfield | |||
Lafayette | |||
Longmont | |||
Louisville | |||
Loveland | |||
Determine desired billing cycles | |||
Basic setup steps for new members | |||
Marmot Help Desk accounts | |||
Marmot Help Desk locations | |||
Populate list of roles | |||
Addition to Marmot website & Tableau locations | |||
Membership in Marmot committees | |||
Marmot-wide CAL institutional memberships | |||
KnowBe4 | |||
All points and other email lists | |||
Google Content | |||
Google Workspace Admin | |||
Google Drive content | |||
Other Accounts | |||
GoDaddy Domain account | |||
Global Industrial (Red Bins) | |||
Zoom account (decommission) |
Milestone & Task Summary | Duration | Start Date | End Date |
|---|---|---|---|
Current Marmot members | |||
Initial announcement | |||
Successful transition announcement | |||
FLC Directors & Board | |||
Marmot Orientation | |||
Council 2023 dates & location | |||
Weekly project updates | |||
FLC Staff | |||
Townhalls scheduled | |||
FLC Patrons | |||
Announcement to patrons | |||
Marmot Staff | |||
Project updates | |||
Allied Organizations | |||
Alliance | |||
CLiC | |||
State Library |