Rapid Update is a feature that allows you to make changes to a large number of records. It is similar to Global Update but it has some different features.
Table of Contents
Rapid Update requires Marmot to turn on permissions. If you are unable to access a function here, please contact us and we will modify your permissions.
Rapid Update requires Marmot to turn on permissions. If you are unable to access a function here, please contact us and we will modify your permissions.
There are three different ways to use Rapid Update.
Update Due Date
This is only used to change the due date on a list of items to a specific date
Update Single Record
This allows you to insert non-MARC fields or change fixed fields in a single record. You can use the record number or barcode to identify the record.
If you do this with barcodes, you can scan barcodes to quickly make changes to many records. This can be useful if you can’t get the records into a review file.
Update Multiple Records
This allows you to insert non-MARC fields or change fixed fields in records from an existing review file.
This function is similar to Global Update.
The largest difference between Update Multiple Records and Global Update is that Global Update has a preview feature that allows you to see the changes that are going to happen before you make them. Update Multiple Records does not allow you do see what will happen. This safeguard is a reason to favor Global Update unless there is a function only available in Rapid Update. |
Another limitation of Rapid Update is that it can only insert an entire new field. It cannot make a change to an existing field. Also it can only insert a fixed field, or a non-MARC field. It can replace the MARC leader, but you would have to set all the fields in the leader. It will not just replace a single leader bit.
Another limitation of Rapid Update is that it can only insert an entire new field. It cannot make a change to an existing field. Also it can only insert a fixed field, or a non-MARC field. It can replace the MARC leader, but you would have to set all the fields in the leader. It will not just replace a single leader bit.
Setting the options
Select Rapid Update Options in the Tools menu in the Rapid Update function.
Select the review file with the records you want to change.
Double click the Value field
This will bring up a calendar where you can select the date that all the due dates will change to.
You have now set up the command which will be implemented on all the records.
Press Start to make the changes
Select “Update Individual Record” from Tools
First select the field you want to change and put in the value you want the field changed to:
This fills in one command to be performed on the records
You can insert multiple commands that will be performed on each record
All these commands will be performed
If you uncheck the “Use Same Data” box, that command will not be performed on the next record. You can turn it on again for the record after that.
Now enter the record number and click Submit
The dot is required before the record number |
You can also enter a barcode and click submit (or press Enter)
The changes are listed under History
You can now go back and insert another record number or barcode to make the same changes to another record.
This process is slowed down by the fact that you have to press Enter after you scan each barcode. If you need to process a large number of items by scanning barcodes, and you want to move faster, you could consider programming your scanner to add the extra carriage return character after each scan.
This process is slowed down by the fact that you have to press Enter after you scan each barcode. If you need to process a large number of items by scanning barcodes, and you want to move faster, you could consider programming your scanner to add the extra carriage return character after each scan.
Set Rapid Update Option to Update Multiple Records.
Now select record type, and an existing review file
Insert the Field you want to change and the Value you want to insert
Put in as many changes as you want. They will all be applied to all the records in the review file
Once all the commands are set, press Start to make the changes
