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For example:
Fund "mmono" has 10 outstanding orders with status 'o', each one $25.00. The encumbrance displays as $200, less than expected.
Appropriation | Expenditure | Encumbrance |
|---|---|---|
$175,000 | $174,750 | $200 |
Staff pay for the outstanding orders. The fund now displays the following balances. (Note that the -$50.00 charge altered the encumbrance so that it appeared to be $200.00 instead of $250.00.)
Appropriation | Expenditure | Encumbrance |
|---|---|---|
$175,000 | $175,000 | $-50.00 |
The staff person uses Funds Mode | Adjustments tab to make a positive encumbrance of $50.00 to fund "mmono" and posts. For information on manually adding encumbrance, see Acquisitions - Changing Appropriations, Encumbrances, and Expenditures/Fund Adjustment Table.
The fund now displays:
Appropriation | Expenditure | Encumbrance |
|---|---|---|
$175,000 | $175,000 | $0.00 |
There are five ways that negative encumbrances (commitments) usually occur:
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