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Each library that uses acquisitions in Sierra has a separate account unit (or accounting unit) that keeps financial information apart from other libraries. Each account unit includes a separate set of order records, vendor records and invoice records. Account units also come with access to reserves room and serials checkin functions in Sierra. Not all Marmot members have access to an account unit, and in a few cases the ordering functions of an account unit are being used by a different library than is using the serials checkin part of the same account unit.
https://marmot-support.atlassian.net/l/cp/MtjHmVia
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Common term for shared technical processing systems such as OCLC, SkyRiver and BTCat. They allow libraries to share the MARC records. Marmot allows members to use any Bibliographic Utility they want.
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A discovery system is a public catalog system usually created by exporting the data from the ILS or LSP onto a separate server. Discovery systems are created independent of the ILS or LSP allowing the possibility to mix and match library systems and discovery systems. Marmot supports our own discovery system, Pika, and the open source discovery system VuFind for our members.
Edition
All copies produced from essentially the same type image and issued by the same entity.A distinct version of a resource. Each edition is typically published at a different time and differs from the previous edition via form, added content, or revisions.
EDIFACT
A form of Electronic Data Interchange (EDI), commonly used for transmitting information about financial transactions between libraries and vendors. The Sierra acquisitions module is capable of using EDIFACT for importing electronic invoices from vendors.
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The 260 or 264 field of a MARC record. Contains information on place of publication, publisher, and date of publication.
https://www.oclc.org/bibformats/en/2xx/264.html
Index
A searchable and browse-able list of terms pulled from library records in Sierra. Each index is built based on combinations of MARC tags and Field Group Tags. For example, the BIB UTIL index is built from 001 and 019 MARC tags that are also in the “o” field group. Each index in Sierra is identified by a single letter of the alphabet, so we are limited to 26 indexes on a server. Sierra indexes can be used for searching, and controlling record matching on loading. Indexes in classic catalog are the same as those in the corresponding Sierra server, but Pika and VuFind create their own indexes.
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International Standard Bibliographic Description. Best known in terms of ISBD punctuation, ISBD is a complete set of rules for bibliographic description created by the International Federation of Library Associations and Institutions (IFLA). In American cataloging only the distinctive punctuation pattern is used in almost all American cataloging since 1974. It . While ISBD punctuation is no longer required by RDA, but it is still commonly used .Top in MARC records.
ISBN
International Standard Book Number, carried in field 020 of the MARC record. A ten digit or thirteen digit number. For many years ten digit numbers had equivalent thirteen digit numbers, so any ten digit number could be converted to its thirteen digit equivalent. However, they have run out of ten digit numbers and newer books are being assigned only thirteen digit numbers that cannot be converted to ten digits.
https://www.oclc.org/bibformats/en/0xx/020.html
ISSN
International Standard Serial Number, eight digits, carried in field 022 of the MARC record, in subfield delimiter x of 76x-78x fields, and sometimes in field 4xx. Assigned to serials by the Library of Congress along with the Key Title.
https://www.oclc.org/bibformats/en/0xx/022.html
Item Record
A record in Sierra that is used for keeping track of an individual circulating item. It includes the item status, call number, location code, barcode, and circulation information.
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A person who collaborates with one or more other persons to produce a work. Recorded in the MARC 700 field.700 field.
https://www.oclc.org/bibformats/en/7xx/700.html
Key Title
A standardized title for a serial, similar to a uniform title, but there is no authority record. It is assigned by the Library of Congress along with an ISSN. It is recorded in field 222 in MARC format. You would find it in the Library of Congress record for that serial.
https://www.oclc.org/bibformats/en/2xx/222.html
LCCN
Library of Congress Control Number. An accession number the Library of Congress assigns for their own internal purposes. It can be used as a standard number to find or identify books. Appears in field 010 of the MARC record. In the Library of Congress catalog it is also in the 001.
Library of Congress Call Number
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Refers to a system for storing data where each field in a record consists of a URI link to an outside source where the actually data is actually kept. Such that data fields in many separate records could point to a single outside point, so if the data changes, it can be changed in a single location which will change all the linked records.
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Now called Primary Authorized Access Point. This is usually a MARC field beginning with 1 (referred to as 1xx), it can also be a title if there is no 1xx (see Title Main Entry). It may be a personal author (100), corporate author (110), meeting author (111), uniform title (130), or title (245). It is usually used as the basis of the Cutter Number.
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MAchine-Readable Cataloging. A computer standard for storing and communicating bibliographic data originally created by the Library of Congress in the mid 1960’s.
MARC-8
The A character set created for use in MARC records. It includes the Latin alphabet plus characters for several other scripts and diacritics and special characters. It has been largely superseded by UNICODE that which includes many more characters. Sierra uses UNICODE to store characters internally. If records in MARC-8 format are loaded into Sierra, there are likely to be problems with incorrectly formatted special characters.
MARC 21
The current international standard for the structure of MARC records. It replaces US MARC and LC MARC.
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Medical Subject Headings. A controlled subject vocabulary primarily of medical terms maintained by the National Library of Medicine. Marmot has MeSH subject headings on the MLN1 server in the same index with LCSH.index with LCSH. In MARC they are in 6xx fields with second indicator of 2.
MFHD
MARC Format for Holdings Display, often pronounced “muffhead.” A format to record patterns of serials publication and actual holdings data. It uses 856 and 866 fields primarily. Sierra usually stores this information in Checkin Records.
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A number assigned to published sheet music or a music recording by the publisher. Usually it is their catalog number for the item. It is recorded in field 028 in MARC records.
https://www.oclc.org/bibformats/en/0xx/028.html
NACO
Name Authority Cooperative Program. This is an organization for creating and maintaining name authority records. NACO members are authorized to add new names to the Name Authority File. They also create documentation and do training for creating name authority records.
https://www.loc.gov/aba/pcc/naco/
NAF
Name Authority File, a list of authoritative headings for persons and corporate bodies produced by the Library of Congress and NACO libraries. You can search the NAF at the Library of Congress web site.
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An authorized access point consisting of the name of a person or corporate body and the title of an itema work. In a bib record it is split between the 100 and 240 fields if it is main entry. It can also appear in a 700 or an 800 field with the name in subfield a and the title in subfield t. Most often used for musical works.
Nomen
Any string of characters used to identify an entity. The title is a nomen for a book. The ISBN is another nomen for the book.
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Program for Cooperative Cataloging. It is an organization of libraries that perform cataloging following international standards. Consists of BIBCO, CONSER, NACO, and SACO.
Page
One side of a leaf.
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The title proper in another language and/or script recorded in the title and statement of responsibility area (245 field).
Personal
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Creator
The A person chiefly responsible for the creation of the intellectual or artistic content of a work. Recorded in MARC tag 100.
https://www.oclc.org/bibformats/en/1xx/100.html
Pika
Marmot’s internally built and maintained discovery system.
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Newer term for Main Entry. This is usually a MARC field beginning with 1 (sometimes called 1xx), it can also be a title if there is no 1xx (see Title Main Entry). It may be a personal author (100), corporate author (110), meeting author (111), uniform title (130), or title (245). It is usually used as the basis of the Cutter-Number.
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A number assigned to an item by it’s publisher, usually the catalog number. It is recorded in field 028 in the MARC record.
https://www.oclc.org/bibformats/en/0xx/028.html
Reprint
A new printing of an item made from the original type image with substantially unchanged text.
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Radio Frequency Identification. A system to use radio tags on library items to identify them for inventory, checkout, and security. Replaces barcodes and tattle tape.
Running Title
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Subject Authority Cooperative Organization. A cooperative for creating and maintaining Subject Authority Records. SACO members are authorized to create new authorized Library of Congress Subject Headings. SACO also does training and creates documentation on creating new authorized subject headings. It is part of the PCC.
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An added title page bearing the series title and usually . It often includes other information about the series (statement of responsibility regarding the series, publisher, numbering, etc.).
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Subfield c of the 245 field which identifies the persons or corporate bodies responsible for the intellectual or artistic content of the item. Usually transcribed from the title page, or title screen of the item.the item.
https://www.oclc.org/bibformats/en/2xx/245.html#subfieldc
Subfield
A section within a MARC field. They are identified by single letter subfield codes. Subfield codes are immediately preceded by a delimiter sign and they are placed in front of the information that they identify. Subfields have different meaning in each MARC field.
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A record, in MARC authority format, for a topic. A single term is chosen for each subject which has been published about. There is one authority record for each term. Subjects in bib records should be in the form found in the corresponding authority record. Other terms for the same topic may be included in see references. Other headings for related topics may be included as see-also references. A single library may have multiple sets of subject authority records if the library is using more than one controlled vocabulary, such as LCSH and MeSH.
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A title provided by the cataloger for an item that has no title proper. Usually put in square brackets.
Tattle Tape
A sticky magnetic strip placed in each item for security purposes.
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In a film or computer game, the screen bearing the title proper of the work. Optimally, this is the title that is transcribed at in the 245 in the MARC record.
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Uniform Product Code. A 12-digit number used to identify many retail products. In libraries they are most often found as a barcode on DVDs and Blu-Ray Discs. In MARC records these are recorded in the 024 field.
https://www.oclc.org/bibformats/en/0xx/024.html
UTF or UNICODE
A character set that is now widely used set of characters. It is indented to include all possible characters from all scripts world wide. It replaces MARC-8 because it includes many more characters and scripts. Sierra stores data in UNICODE. Records loaded into Sierra should be in UTF format.
Variable Field
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A number assigned to a video recording by it’s publisher. Usually their catalog number. In MARC it is recorded in field 028.
https://www.oclc.org/bibformats/en/0xx/028.html
VuFind
An open source discovery system originally created by Villanova University. It is now used by many academic libraries. Marmot can support VuFind for members who choose to use it rather than Pika.
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https://marmot-support.atlassian.net/l/cp/b0P3zXv4
Sources
Glossary of Cataloging Terms. Norman, Oklahoma: University of Oklahoma, 2014.
Anglo-American Cataloguing Rules. 2nd ed., 1988 rev. Chicago: American Library
Association, 1988.Wynar, Bohdan S. Introduction to Cataloging and Classification. 7th ed., by Arlene G.
Taylor. Littleton, Colo.: Libraries Unlimited, 1985.
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