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Staff Assigned
Name | Institution |
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Becky Bernal | Colorado Mesa University |
Gina Scioscia | Boulder Public Library |
Selene Gardner | Englewood Public Library |
Tasks
Meeting with State Library folks to discuss state-wide stats initiative (IN-PROGRESS)
Create IPEDs supplement (DONE)
Marmot Staff and Library Staff that collect data or create reports
Staff Assigned
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Name
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Institution
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Esther Knox-Stutsman
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Broomfield Public Library
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Selene Gardner
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Englewood Public Library
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Tim McClelland
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Boulder Public Library
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Bethany Baker
Tasks
Audit of data and reports that get collected
Marmot Managers
Staff Assigned
Name | Institution |
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Adam Murray | Marmot |
Sean Hanson | Marmot |
Brandon Cole | Marmot |
Tasks
(IN-PROGRESS)
Generate the list of all Marmot services with the cost/benefit information (IN-PROGRESS)
Continue Fee Restructuring Project (IN-PROGRESS)
Library Administrators and HR
Staff Assigned
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Tim McClelland
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Boulder Public Library
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Shana Wade
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Mesa County Public
Tasks
Audit the reports that libraries of various types need (board, community, state, etc.) and then use that as a platform to determine the amount of time/retention needed to fulfill those needs. We primarily need to know how far back the various types of reports are needed. For example, the year is 2030. Do you need the more detailed circ information from Marmot, or is more general information from LRS all that is needed?
Ask members to develop a set of common research questions that we might be able to centralize data for.
Budgeting needs
Hiring more staff
Providing proof of need
Hours open for a library
Staff with survey and data-gathering Skills
Staff Assigned
Name | Institution |
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Tracy Kallassy | Garfield County Public Library |
Tim McClelland | Boulder Public Library |
Tasks
Contact representatives from the various library types to identify what specific data needs there are
Staff with experience or knowledge of data policy best practices or access to municipal staff or documents that define data policies
Staff Assigned
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Name
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Tasks
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Selene Gardner
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Englewood Public Library
Create a data ownership policy that identifies the particular owners of the data when it is aggregated in systems like Sierra
Determine/Become clear on the data that is confidential
Libraries that are part of municipalities have a clear definition of data ownership and how to respond to requests for data
Utilize the document that Gina from Boulder used as a data steward to help inventory data sources
All Hands
Staff Assigned
Name | Institution |
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Mary Miller | Bemis |
Ginny Beesley | Pitkin County |
Gina Scioscia | Boulder Public Library |
Sarah Daniels | Aims Community College |
Tasks
Audit of the reports that libraries of various types need (board, community, state, etc.) and then use that a a platform to determine the amount of time/retention that is needed to fulfill those needs. We primarily need to know how far back the various types of reports are needed. For example the year is 2030. Do you need the more detailed circ information from Marmot or is more general information from LRS all that is needed?
Marmot staff and library staff who are adept at writing and reviewing policies
Staff Assigned
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Sean Hanson
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Marmot Library Network
Tasks
Formalizing a policy that states this intent and the procedures. (privacy policy)
Determine which data sources have PII included from the data source audit
Determine what steps need to be taken to transform the data to remove the PII
Determine the definitions of PII
State has a more strict definition than Federal
Training Staff
Staff Assigned
Name | Institution |
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Tammy Poquette | Marmot |
Gina Scioscia | Boulder Public Library |
Selene Gardner | Englewood Public Library |
Tim McClelland | Boulder Public Library |
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Create standard documentation and definitions to help create a clear understanding of how to access the data
These goals also relate to the data source audits that we intend to do. Once the data source audits are completed at the library level, we can then determine what can be done with the data.
Build a catalog of the kinds of things that libraries are building for reporting purposes.
Include the most recent examples in a monthly/quarterly newsletter
Jira update question:
The helpdesk centers on existing service programs. Can we update the request types to include requests for statistics that are not tied to a Marmot service program?
Create a data map of itypes for Tableau to material types that are asked for in the annual reports (PLAR, IPEDS, etc.)
Create a custom set of instructions specific to Marmot libraries on how to pull data for the various reports.
Answer the question: What is consistency in regard to reporting to different agencies? (i.e. Board vs State)