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Access Point
Those portions of a bibliographic record under which a user can search for an item in that catalog. Within an automated system, virtually any portion of a library catalog record can conceivably be used as an access point, or search term.
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Bibliographic
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Record
The record in Sierra that stores information describing the item. Primarily consists . It is also called a bib record. They primarily consist of MARC data. It is the central record to which item, order, and checkin records are attached. Information from this record is used to create the indexes that allow searching for materials in Sierra and the public catalog.
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When two or more books, published separately, are bound together in a single volume this is called a “bound-with.” Sometimes the books have nothing to do with each other. It is possible for these to be cataloged separately in Sierra and still circulate as a single item. This is rare today because binding unrelated books has not been a common practice for more than 100 years. However this Sierra function could be used for other situations where unrelated things circulate together.
BTCat
A bibliographic utility from Baker & Taylor.
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A code assigned to each item for shelving purposes. It identifies the location on the shelf an item will be shelved relative to the other items in the collection. It usually consists of a Classification Number and a Cutter Number. Marmot keeps these in item records because different member libraries may use different numbers or different numbering systems while sharing bib records. They may also be in the bib record, but all Marmot systems look to the item for call number.
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A Sierra record attached to a bibliographic record for keeping information about serials. It keeps track of the arrival of specific issues of the serial. It includes information about the expected issues and it is used to create a display in the public catalog of which issues have arrived and which are expected. They use MFHD format.
CIP
Cataloging in Publication, a program of the Library of Congress to make partial cataloging information available for items before they are published.
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https://marmot-support.atlassian.net/l/cp/RfQZuaNy
Cutter Number
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Critical Cataloging
The idea of considering how standard cataloging methods, such as subject vocabularies and call number systems, are contributing to the social domination of marginalized people and how the profession could rectify those problems.
Cutter Number
Usually the second part of a call number. Placed in subfield $b of the call number field. It specifies the exact place in the shelf order where the item is shelved relative to other items. It is based on the bibliographic main entry. In Dewey systems it is usually the first several letters of the main entry. In Library of Congress systems it is constructed with the Cutter Table from the Library of Congress based on the main entry. Named for Charles Cutter.
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A call number created following the Dewey Decimal system. Usually using the WebDewey online product from OCLC. There are also paper volumes available that can be used to create numbers. Named The system is named for Melvil Dewey.
https://www.oclc.org/en/dewey/webdewey.html
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A discovery system is a public catalog system usually created by exporting the data from the ILS or LSP onto a separate server. These can be Discovery systems are created independent of the ILS or LSP allowing the possibility to mix and match library systems and discovery systems. Marmot supports our own discovery system, Pika, and the open source discovery system VuFind for our members.
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In Sierra, MARC tags can be assigned to field groups. A field group is identified by a single letter tag and can include multiple MARC tags. It is possible to use create lists to build groups of records based on searches within particular field group tags. You can perform Global Updates based on field group tags. Field group tags can also be used to control matching when loading records. Sierra non-MARC fields are also identified by field group tags. A field group can include both MARC and non-MARC fields.
Fixed Field
In Sierra, this Each record type has a separate set of field groups, so for example the “a” field group in bib records is completely separate from the “a” field group in items.
Fixed Field
In Sierra, this term refers to the proprietary fields that appear at the top of a record. They consist of short codes that represent characteristics of the record. These short codes are easier for the system to use for all sorts of purposes. Bib fixed fields are used to create filters in the classic catalog. Item fixed fields are used to control circulation characteristics. Order fixed fields are used in financial transactions. Outside of Sierra the term fixed field refers to certain MARC fields used to store coded information about the item. Sierra calls those fields Special Fields.
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A searchable and browse-able list of terms pulled from library records in Sierra. Each index is built based on combinations of MARC tags and Field Group Tags. For example, the BIB UTIL index is built from 001 and 019 MARC tags that are also in the “o” field group. Indexes in Sierra Each index in Sierra is identified by a single letter of the alphabet, so we are limited to 26 indexes on a server. Sierra indexes can be used for searching, and controlling record matching on loading. Indexes in classic catalog are the same as those in the corresponding Sierra server, but Pika creates its and VuFind create their own indexes.
Indicators
A pair of characters following that follows the three-digit MARC tag at the beginning of a variable data field containing . These two characters contain codes that provide information to the computer or give further information about about the contents of a field within a MARC record. Each MARC data field contains two indicators. One or both may be blank. They have completely different meanings in each MARC tag.
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International Standard Bibliographic Description. Best known in terms of ISBD punctuation, the distinctive punctuation pattern used in almost all American cataloging since 1974. It is no longer required by RDA, but is still commonly used.
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A standardized title for a serial, similar to a uniform title, but there is no authority record. It is assigned by the Library of Congress along with an ISSN. It is recorded in field 222 in MARC format. You would find it in the Library of Congress record for that serial.
LCCN
Library of Congress Control Number. An accession number the Library of Congress assigns for their own internal purposes. It can be used as a standard number to find or identify books. Appears in field 010 of the MARC record. In the Library of Congress catalog it is also in the 001.
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A call number created following the system from Library of Congress. Usually It is usually created using the ClassificationWeb product from Library of Congress. It is also possible to download current versions of the old style paper schedules as PDF documents from Library of Congress for free to use for creating numbers.
https://www.loc.gov/cds/classweb/
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A newer term for the computer system a library uses to manage all of it’s activities. The primary difference between an ILS and LSP is that an LSP is designed from the beginning to deal with electronic resources in addition to older material forms.
Linked Data
A Refers to a system for storing data where each field in a record consists of a URI link to an outside source where the actually data is kept. Such that data fields in many separate records could point to a single outside point, so if the data changes, it can be changed in a single location which will change all the linked records.
Main Entry
Now called Primary Authorized Access Point. This is usually a MARC field beginning with 1, it can also be a title if there is no 1xx (see Title Main Entry). It may be a personal author (100), corporate author (110), meeting author (111), uniform title (130), or title (245). Usually It is usually used as the basis of the cutter number Cutter Number.
MARC
MachineMAchine-readable catalogingReadable Cataloging. A computer standard for storing and communicating bibliographic data originally created by the Library of Congress in the mid 1960’s.
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The current international standard for the structure of MARC records. Replaces It replaces US MARC and LC MARC.
https://www.loc.gov/marc/marcdocz.html
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Medical Subject Headings. A controlled subject vocabulary primarily of medical terms maintained by the National Library of Medicine. Marmot has MeSH subject headings on the MLN1 server in the same index with LCSH.
MFHD (often pronounced muffhead)
MFHD
MARC Format for Holdings Display, often pronounced “muffhead.” A format to record holdings patterns of serials publication and actual holdings data for all forms of material (although it is concentrated on serials). It uses 856 and 866 fields primarily. Sierra usually stores this information in Checkin Records.
Monograph
A nonserial item (i.e. an item complete in either one part, or in a finite number of separate parts).
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Name Authority Cooperative Program. This is an organization for creating and maintaining name authority records. Members NACO members are authorized to add new names to the Name Authority File. They also create documentation and do training for creating name authority records.
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Name Authority File, a list of authoritative headings for persons and corporate bodies produced by the Library of Congress and NACO libraries. You can search the NAF at the Library of Congress web site.
https://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First
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A record, in MARC authority format, giving the established form of name for a person, corporation, meeting, or work. This form of name should be used in the bibliographic records by our about these entities. The authority record will include other names for the person, including those in other languages and scripts that can be used to create a see reference. If a person has multiple bibliographic identities (i.e. pen names) there will be a separate name authority record for each identity. They will have see-also references to the other names in each of the authority records. However, if the person is written about as a subject, the primary name will always be used as the subject heading.
Name-Title Entry
An authorized access point consisting of the name of a person or corporate body and the title of an item. In a bib record it is split between the 100 and 240 fields if it is main entry. It can also appear in an a 700 or 800 with the name in subfield a and the title in subfield t.
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Order Record
A record in Sierra attached to a bibliographic record for recording information about an order. They are attached to bibliographic records. Used for tracking fund expenditures and allowing holds to be placed on items before they have been received. It stores information such as vendor, estimated price, final price, and fund.
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The title page, verso of the title page, any pages preceding the title page, and the cover, and the cover.
Primary Authorized Access Point
Newer term for Main Entry. This is usually a MARC field beginning with 1, it can also be a title if there is no 1xx (see Title Main Entry). It may be a personal author (100), corporate author (110), meeting author (111), uniform title (130), or title (245). It is usually used as the basis of the #Cutter-Number.
Prospector
A statewide library resource sharing cooperative managed by the Colorado Alliance of Research Libraries. Prospector uses INNReach software from III to manage circulation of physical items between member libraries. Marmot is part of Prospector, but each library can decide individually whether or not to participate.
Provisional Record
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A list of all the items in a collection by call number. It replicates the order that should be on the shelf. It can be used to figure out what cutter number a book should have to put it where you want it on the shelf.
Sierra
An integrated library system from Innovative Interfaces, Inc., known as III or triple I (which is owned by Clarivate). This is Marmot’s ILS. It includes modules to perform all library functions including cataloging, circulation, acquisitions, managing serials, and course reserves. It also interfaces with INNReach, which is also a III product used to power Prospector.
SkyRiver
A shared bibliographic utility from Innovative Interfaces.
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